Admin Assistant

Job Responsibilities

• Administrative support of Customer Service side included generating quotation, DO, invoice shipping documents to the customer,
• Monitoring of job delivery to customers, generate outstanding job list to colleagues from time to time.
• Manage document workflow, organizing, filing and retrieving of documents and maintain database and file records.
• Provide simple finance support functions such as coordinating billing, payment and input invoice into system.
• Assist Purchasing function. Issue PO and Involve in projects and other operations support matters as assigned from time to time.
• Provide general administrative and secretarial support included answering phone calls, attending to visitors to meeting rooms, mailing of company’s letters, booking of hotels & etc from time to time;
• Ad hoc duty delegate by the management

Job Requirements

• Have experience of procurement in construction/manufacturing industry
• Understand customer service, procurement process
• Good communication skills
• Proficient in Microsoft office, Moneyworks software preferred