ADMIN ASSISTANT (PROJECT)

JOB DESCRIPTION

Administrative & Documentation Support

• Provide administrative support to project team and site operations
• Assist in the preparation of project documentation such as submission forms, method statements, safety documents, etc.
• Organise and maintain project files (both physical and digital) in an orderly and systematic manner
• Support in document submission and tracking to consultants and clients

Meeting Coordination & Minute Taking

• Schedule and arrange internal/external meetings
• Attend meetings and take clear and concise minutes for follow-up actions

Procurement & Delivery Coordination

• Prepare purchase requests and coordinate with suppliers on material delivery
• Assist in tracking delivery schedules and updating records accordingly

Timesheet & Expense Tracking

• Assist in collecting and consolidating site workers’ attendance and timesheets
• Support in tracking petty cash and project-related expenses

COMPETENCIES

• GCE ‘O’ / ‘A’ Level / Nitec / Higher Nitec / Diploma in Business Administration or related fields
• At least 1 year of relevant working experience in project admin support (preferably in construction or engineering industry)
• Proficient in MS Office (Word, Excel, Outlook)
• Able to communicate effectively in English and Mandarin (to liaise with Chinese-speaking workers and vendors)
• Highly organized, detail-oriented, and able to manage multiple tasks independently
• Responsible, proactive, and a good team player
• Fresh graduates with internship experience are welcome to apply

COMPENSATION

• Competitive salary and benefits package
• Opportunities for learning and development
• Supportive and team-oriented work environment

For interested applicants, kindly send your resume in Word/PDF format to:

📧 [email protected] (Please do not send to other email addresses)

Please include the following in your application:

Current Salary

Expected Salary

Availability

Reason for Leaving

Applicants who can start immediately will have an advantage.

We regret that only shortlisted candidates will be notified.

Thank you for applying.