Job Description

Job Responsibilities

· Manage the CEO’s calendar, scheduling meetings, appointments, and travel arrangements.
· Screen emails, calls, and messages, responding on behalf of the CEO when necessary.
· Prepare reports, presentations, and briefing documents for meetings.
· Provide necessary materials and information for the CEO's meetings and presentations.
· Provide high-level administrative support, including calendar management, meeting coordination, and correspondence handling.
· Prepare and organize reports, presentations, and other documentation as required.
· Maintain a confidential filing system and ensure data accuracy and security.
· Attend meetings, take detailed minutes, and distribute them to relevant parties.
· Coordinate with internal departments and external stakeholders on behalf of the CEO.
· Manage expense claims, budgeting, and procurement of office supplies.
· Assist with contract administration and liaise with lawyers for contract-related affairs.
· Monitor company license renewals to ensure compliance and timely submissions.
· Assist in the planning and execution of key company projects and initiatives.
· Organize and attend meetings, taking minutes and following up on action items.
· Liaise with clients, vendors, and government agencies as required.
· Arranged travel, including flight bookings, accommodations, and itineraries.
· Coordinate logistics for corporate events (e.g., CNY, company dinners, conferences, and business trips).
· Assist with personal errands, schedules, and administrative tasks for the CEO.