Admin Executive

Work Schedule: 3 days per week (10 mins walk from Sembwang MRT station)

Salary: $1,600–$1,800 per month

Languages Required: English and Chinese (spoken and written, for communication with China-based suppliers)

Key Responsibilities

- Manage daily office operations to ensure efficient workflow.

- Oversee office supplies, inventory, procurement, and stock tracking.

- Perform general administrative tasks, including filing, document management, and data entry.

- Prepare, organise, and store documents such as contracts, correspondence, and reports.

- Handle incoming and outgoing mail, parcels, and deliveries.

- Serve as the main point of contact for internal teams, vendors, and external stakeholders.

- Respond to phone and email queries and ensure clear communication within the organisation.

- Assist with HR tasks, including onboarding new hires, maintaining employee records, and supporting recruitment.

- Support payroll administration and assist with basic bookkeeping, invoice processing, and expense tracking.

- Participate in project meetings, take minutes, and track action items.

- Document administrative processes and company policies; maintain filing systems and backup procedures.

- Conduct research as assigned and prepare reports for management.

- (For senior roles) Supervise junior administrative staff and delegate tasks as needed.

Key Requirements

- Proficient in both English and Chinese (spoken and written).

- Strong organisational and multitasking skills.

- Adaptable, eager to learn, and open to new tasks.

- Good interpersonal and communication abilities.

- Proficient in Microsoft Office (Word, Excel, PowerPoint).

- Prior experience in finance, procurement, or customer service is an advantage.

Culture and benefits:

- Impactful Role: Join a rapidly growing organization where you can make a significant impact on the company's growth and success.

- Career Growth: Anticipate future career prospects and growth surrounding your role and/or chance to explore another role within the company.

- Dynamic Environment: Work in an open-minded and dynamic environment alongside a talented and collaborative team.

- Hybrid Working: Work in a hybrid model, where you’re allowed to work from home as well as from the office.