Drafter/Cum Multi Function Executive

This is a high-responsibility, multi-functional role reporting directly to top management. The candidate will handle Site Supervisor, minor QS work, full office administration, accounts, HR including foreign work pass management, and personal secretary duties.

Only candidates with prior hands-on experience managing foreign employee work passes independently should apply. Casual applicants or those seeking a standard technician role will be filtered out.

Key Responsibilities:

1️⃣ Site Supervisor

To manage, supervise and coordinate site works and workers

shift work and weekend duty is required

Coordinate with site staff, consultants, and contractors when required

2️⃣ Office Administration & Documentation

Manage all day-to-day office administration independently

Organize, maintain, and secure all physical and digital records

Handle correspondence, letters, reports, agreements, and submissions

Coordinate with suppliers, service providers, landlords, and authorities

Maintain contracts, licenses, permits, and renewals

Arrange meetings, prepare minutes, and follow up on action items

3️⃣ Accounts & External Coordination

Prepare invoices, payment claims, and receipts

Track accounts payable and receivable

Maintain petty cash, expense claims, and transaction records

Prepare basic financial summaries for management review

Coordinate with external accountants, auditors, and tax agents

Ensure timely submission of documents for GST, tax, and statutory filings

4️⃣ HR Administration & Foreign Work Pass Management

Maintain employee records and contracts

Monitor staff attendance, leave, overtime, and disciplinary records

Coordinate recruitment, onboarding, performance monitoring, and exits

Apply, renew, cancel, and manage all work passes for foreign employees (EP, S Pass, Work Permit)

Liaise directly with MOM and other authorities

Track work pass expiry dates to ensure zero non-compliance

Handle staff welfare, grievances, and sensitive matters professionally

Maintain absolute confidentiality, loyalty, and discretion

5️⃣ Personal Secretary to Managing Director

Manage schedules, meetings, and confidential correspondence

Assist with personal and business-related tasks as assigned

Occasionally required to work at or visit the private suite

Available for urgent matters, extended hours, and non-standard duties

Mandatory Requirements:

Degree or Diploma in any relevant field

Prior hands-on experience managing foreign employee work passes independently

Comfortable handling multi-role responsibilities

Able to work independently with minimal supervision

High level of commitment, confidentiality, and loyalty

Willing to work extended hours and handle urgent tasks