Project Administrator

Project Administrator supports the Project management team and performs project-related administrative functions. This includes preparing claims, proper recording of project documentation (Work order, Delivery order, Invoices), following up of claims approval, requesting quotation and negotiating with sub-contractors/suppliers for the best costs, ordering supplies.

Scope of Work:
*Scheduling meetings, preparing agendas, taking minutes, and distributing meeting summaries.

*General administration support to project team and manage documents, records and maintain an organized filing system.

*Liaison with Client/ Authorities/ Consultants/ Contractors/ Suppliers

*Authorities/ Utilities Service Providers Application Submission and Approvals (E.g. NCE Application, purchase of plant drawing)

*Monitor and report on project performance.(progress, quality and cost)

*Gathers, compiles, tracks and reports (i.e. photo/ claims report, submission, payment records etc.) on information relevant to project assignment from multiple sources

*Prepare and verified claims and invoices to clients/ contractors.

*Liaise with procurement on ordering of materials, supplies, and services as needed

Job Requirements:

* Minimum Nitec or Diploma in Mechanical/Civil Engineering or related disciplines from recognized Polytechnics in Singapore

* At least 2 years’ experience in managing gas/electrical pipeline infrastructure projects

*Knowledge in NCE Application Systems for Telcos, PUB, Cable and Gas would be advantageous

* Good grasp of using Microsoft applications, e.g. Outlook, Word, Excel, Teams, etc.

* Proficiency in engineering software, e.g. AutoCAD, BIM etc. would be advantageous

*Ability to work under pressure, multi-task and organized

*Good communication skills with all levels and interpersonal skills

*Able to work independently with minimum supervision and in a challenging environment

*Fast learner, positive working attitude.

*Singaporeans or Singaporean PRs only

*Salary commensurate with experience.

Work hours:

Mon-Fri: 8.30am to 6pm

Alternate Saturday: 8.30am to 12pm