Purchasing & Material Co-ordinator

1. Sourcing and Procurement:

Identifying, evaluating, and selecting suppliers based on factors like quality, reliability, cost-effectiveness, and ethical standards.

2. Negotiation and Contract Management:

Negotiating contracts with suppliers to secure favourable pricing, payment terms, and delivery schedules.

3. Supplier Relationship Management:

Building and maintaining strong relationships with suppliers, monitoring performance, and resolving any issues.

4. Inventory Management:

Monitoring inventory levels, analysing demand patterns, and implementing strategies to avoid shortages or excesses.

5. Cost Optimization:

Identifying opportunities to reduce costs, improve efficiency, and ensure value for money.

6. Compliance and Risk Management:

a. Ensuring all procurement activities comply with company policies, industry regulations, and ethical standards.

b. Check and validate the supplier’s offer is in compliant to the requirement stated in the RFQ (ie., request for quotation).

7. Collaboration:

Working closely with project managers, engineers, and other stakeholders to understand their requirements and align procurement and material activities with project timelines and budgets.

8. Market Analysis:

Staying informed about market trends, supplier capabilities, and pricing fluctuations.

9. Reporting:

Monitoring and reporting on the performance of the procurement process, including cost savings, delivery times, and supplier performance.

10. Documentation

a. Documenting all the relevant documents in both soft and hardcopy.

11. Administration

a. Administrating all the tasks that are associated with the purchasing and material related activities as well as assisting in the general office administrative work.