Secretary / Church Administrator [Full-Time]

Responsibilities:

• Operations Management:
  • Manage day-to-day office operations, including ordering supplies, maintaining records, and handling incoming correspondence.
  • Manage church calendars and schedules, coordinating events, meetings, and appointments, event logistics, catering, and venue coordination.
  • Coordinate with other staff and volunteers to ensure smooth operations.
• Financial Management:
  • Assist in the budgets’ implementation, paying bills, overseeing payrolls, and tracking church income.
  • Maintain accurate financial records, including bookkeeping and reporting.
• Communication and Outreach:
  • Manage church communications with relevant authorities like LCS and MCCY, including bulletins, newsletters, emails, and coordinate with volunteers in social media.
  • Maintain church member records and databases, updating information regularly.
  • Facilitate communication between church leadership, staff, and members.
• Leadership Support:
  • Provide secretarial and administrative support for the Senior Pastor and other areas assigned by him.
  • Prepare materials for meetings and events.
• Other Duties:
  • Maintain a Welcoming and professional office environment.
  • Answer phone calls and emails, providing information and assistance.
  • Serve as a point of contact for members and visitors, and compilation of newcomers’ data.

Qualifications:

• Proven administrative experience, preferably in a church or non-profit setting.
• Strong organizational and time management skills.
• Excellent communication skills, both written and verbal in English and if possible, Mandarin.
• Proficiency in Microsoft Office Suite and other relevant software, e.g., Proclaim.
• Knowledge of church administration software and best practices.
• A deep understanding of and a commitment to the church's mission and values.
• Ability to work independently and collaboratively.
• Strong interpersonal skills and a positive attitude.

If interested, please send your resume to [email protected] or WhatsApp 90124942.