Supply Chain Assistant

· Process Purchase Requests and confirm order details (e.g. model, quantity, and specification).

· Source and negotiate prices, terms, and delivery schedules with approved suppliers.

· Issue Purchase Orders (POs), verify invoices against deliveries, and manage returns or credit notes for any discrepancies.

· Maintain accurate records of purchase status and update the project order list daily.

· Prepare weekly reports on outstanding orders and supplier performance.

· Serve as the primary contact for daily logistical scheduling and coordinate the collection and distribution of deliveries.

· Liaise with logistics teams to manage collection and distribution schedules to ensure timely fulfillment.

· Conduct weekly cycle counts and quarterly stock checks of materials and machinery; reconcile physical stock with inventory records and report any variances.

· Maintain accurate warehouse documentation (e.g. logbook, PPE records, Form, etc).

· Follow up on partial deliveries and resolve any shipping delays or discrepancies.

· Maintain accurate supply chain data on Microsoft Excel and Google Sheets.

· Support the team in implementation of procurement, warehouse and logistics strategies.

· Support the team with system updates for any order or inventory discrepancies.

· Generate weekly/monthly supply chain reports for relevant stakeholders.

· Analyze and anticipate stock requirements to support regular stock replenishment.

· Participate in continuous process improvements for procurement and logistics operations.

· Any ad-hoc duty assigned by Direct Superior if required.