Job Description

About the Role:

We’re seeking a detail-oriented Administrative Assistant to support our logistics, delivery coordination, and daily operations in a fast-paced FMCG environment.

Key Responsibilities:

Delivery Coordination:
Prepare and verify delivery summaries (addresses, invoice counts, CN numbers).
Ensure orders match daily schedules and comply with delivery guidelines.
Arrange/redirect deliveries (Central Warehouse, ad-hoc orders, or unfulfilled drops).
Resolve delivery issues with drivers and sales teams.
Documentation & Logistics:
Verify and count cash collections from drivers.
Post invoices, submit shipping documents to LGT, and circulate to relevant teams.
Monitor trucking/unloading updates and coordinate container damage reports.
Issue purchase orders (POs) and track shipping updates (ETD/ETA).
General Support:
Handle stickering requests, POSM/empty carton arrangements, and other ad-hoc tasks.

Requirements:

Proven experience as an Admin Assistant or in a similar role (FMCG experience is a plus)
Strong attention to detail (e.g., invoice/delivery cross-checking).
Familiarity with basic accounting or inventory systems is an advantage (cash handling, invoice posting).
Proficiency in MS Office and communication tools.
Ability to multitask and problem-solve under tight deadlines.