Job Description

Job Summary

You will manage work permit applications and government-related processes, assist with vendor payments, prepare financial and job reports, process employee reimbursements, update databases, maintain files, and handle communications to support smooth office operations.

Responsibilities

Process work permit applications and complete related government documentation to ensure compliance
Assist in issuing payments to external vendors accurately and timely
Prepare financial and job reports, verifying that purchase orders match tax invoices and delivery orders for accuracy
Process employee expense reimbursements following company policies
Update and maintain databases to ensure accurate and current records
Organize and maintain digital and physical filing systems for easy retrieval of documents
Manage incoming and outgoing calls and mail to facilitate effective communication
Perform additional administrative tasks as assigned to support team needs

Required competencies and certifications

Minimum of GCE ‘O’ level qualification
Proficiency in Microsoft Excel, Word, and Outlook to perform daily tasks efficiently
Minimum 1-year relevant work experience to handle responsibilities independently

Preferred competencies and qualifications