Admin cum HR Assistant

Job Description

Human Resources

• Assistance in managing a full spectrum HR function including payroll processing

• Maintain employee records within the HR system & server, and ensure that they are accurate and up-to-date

• Work passes application, issuance, renewal and cancellation (work permit)

• Assist in workers’ onboarding and offboarding.

• Handle matters related to workers’ medical claims, insurance claims (WICA & Foreign worker insurance), leave applications.

• Assist in sourcing and enrolling workers in training programs & administration of employee training records.

• Update & keep track of daily workforce, ensure they clock in & out with accurate work site.

• Adjusting of HR system Time sheet (Info-tech)

• Maintain good documentation and filing system

• Able to liaise with foreign supervisor/workers

• Assist in prepare workers’ employment letters, KET, warning letters, etc.

• Assist in workers’ appraisal (info-tech/ manual) – yearly and/or before increment.

• Assist in prepare the reports required for back-charge and project costing.

Admin

• Assist in day-to-day operations and management of a dormitory

• Assist in workers’ dormitory check-in and check-out process, ensuring accurate records and smooth accommodation arrangements

• Monitors the briefing of house rules and regulations for newly registered workers

• Monitor and assist in meal catering and laundry matters

• Administrative duties for the department and dormitory

• Assistance in preparation of tender documents

• Provide general administrative and clerical support

• Other ad-hoc duties as assigned

Job Requirements

• Knowledge of Employment Act.

• Able to perform payroll calculation.

• Proficient in Microsoft Office, Excel & PowerPoint.

• Knowledge in payroll software (Info-tech) will be advantageous.

• Candidate must possess a Professional Certificate/NiTEC, Diploma, Advanced/Higher/Graduate Diploma, Bachelor's Degree, Post Graduate Diploma, Professional Degree, any field.

• Min 1 years working experience preferred for this position.

• Fresh Graduates also welcome

• Responsible, meticulous and able to prioritize and meet tight deadlines

• Experience in the construction industry will be an advantage.

• Good working attitude and communication skills.

• Able to handle stress and accept multi-tasking and general administrative roles

• Be able to work independently and at the same time possess good team spirit