Admin Executive (Interior Design / Renovation) – Taccuino Interior Studio📍 Singapore | 🕘 Full-Time | 🏢 Office-based
About Taccuino Interior Studio Taccuino Interior Studio is a fast-growing interior design firm in Singapore, delivering stylish, functional and high-quality renovation solutions for HDB, condo and landed homes. We value teamwork, client experience, and supporting our designers to succeed.
Job Summary
We are looking for a responsible and organised Admin Executive to support our daily operations, project coordination, and customer service.
Responsibilities
Administrative & Office Support
- Perform daily administrative tasks including filing, document control, printing, and scanning to maintain smooth office operations
- Manage office supplies and stationery by coordinating with vendors to ensure timely replenishment
- Maintain organised records for projects, invoices, and client documentation to support project tracking and financial accuracy
Customer Service & Coordination
- Respond promptly to incoming enquiries via WhatsApp, phone, and email to provide accurate information and support
- Schedule and confirm customer appointments to ensure smooth client interactions
- Support team communication by updating clients on project progress and addressing their concerns as needed
Project & Operations Support
- Prepare and manage project paperwork to facilitate efficient project coordination
Finance & Documentation
- Issue invoices and track payments to support financial processes
- Organise receipts, vendor invoices, and payment proofs for accounts submission to maintain accurate financial records
System & Reporting Support
- Update internal tracking sheets using Excel or Google Sheets to monitor project and administrative data
- Assist in basic administrative reporting and document organisation to support management needs
- Learn and apply QuickBooks for basic finance and administrative tasks with provided training
Required competencies and certifications
- Good communication skills in English and Mandarin to effectively interact with clients and team members
- Ability to use WhatsApp, email, and phone for professional communication
- Strong attention to detail and organisational skills to manage multiple tasks accurately
- Ability to multitask and work efficiently in a fast-paced environment
Preferred competencies and qualifications
- Willingness to learn QuickBooks accounting software to support finance and admin functions
- Comfort with Microsoft Excel including basic formulas and tracking sheets
- Familiarity with basic administrative processes and document handling
- Proactive attitude with a willingness to learn quickly
- Positive teamwork mindset and professional demeanor when dealing with clients and contractors
- Ownership of tasks with follow-through until completion
Why Join Taccuino Interior Studio
- Supportive and friendly team culture
- Opportunity to learn the full workflow of the interior design and renovation business
- Training provided for admin systems and QuickBooks
- Career growth opportunities as the company expands
- Meaningful role with real impact on project success
Working Hours
- Monday to Friday: 9:00am – 6:00pm
Ad hoc - events or meetings
Salary & Benefits
- Competitive salary (based on experience)
- Performance bonus (based on company and individual performance)
- Training and career development opportunities