Admin & Facilities Executive

Job Description

- Manage service and maintenance contracts
- Manage contract execution and ensure adherence to SLAs and KPIs
- Support tendering, vendor negotiations, and procurement processes
- Handle contract renewals, extensions, and variations

- Prepare cost estimates, budgets, and price evaluations for projects
- Evaluate contractor claims, invoices, and variation orders
- Track expenditures and ensure cost control throughout project lifecycle
- Support value engineering and cost-reduction initiatives

- Oversee small- to mid-scale FM projects (e.g., upgrading, cyclical works)
- Coordinate with contractors, consultants, and internal teams
- Monitor project milestones, safety compliance, and workmanship quality
- Ensure timely handover and proper documentation of completed works

- Maintain contract and project records for audits and management reporting
- Prepare regular reports on cost tracking, project progress, and vendor performance
- Liaise with stakeholders to ensure contract and project expectations are met

Requirements

- Degree in Building, Architecture, Engineering, Facilities Management or equivalent with at least 7 years of relevant working experience
OR
- Diploma in the above-mentioned fields with at least 10 years of relevant working experience

- Strong understanding of facilities operations, contract law, and project workflows
- Proficient in vendor management, tender evaluation, and cost analysis
- Excellent interpersonal, communication, and stakeholder coordination skills
- Familiarity with Microsoft software