Admin/Accounts Assistant

Job Summary

You will support the Director by managing administrative and general accounting tasks, including issuing invoices, tracking payments, updating project costs, and coordinating office supplies to ensure smooth daily operations.

Responsibilities

• Apply knowledge of the MOM website to process new worker applications accurately
• Maintain and organize all documents with proper updates and filing to ensure easy retrieval
• Set up new email accounts for new staff members to facilitate communication
• Coordinate with internal office vendors to monitor and maintain office supplies and equipment
• Issue debtor invoices and verify supplier invoices to ensure accurate billing
• Update project costs in designated folders to maintain current financial records
• Report outstanding debtor and creditor balances to the Director for timely follow-up
• Prepare payment reports for Director approval to support payment scheduling
• Schedule supplier payments twice monthly on specified dates (15-18 and 28-3) for due invoices
• Update payment voucher folders to secure PV numbers for accountant processing
• Submit invoices and debtor invoices through the government platform to comply with regulations
• Track outstanding payments from debtors and report delays to the operations team for action
• Provide assistance with other administrative tasks as needed, with training provided