Administrative

Job Description & Requirements

We are seeking a reliable and detail-oriented Administrative & Operations Executive to support the company’s day-to-day administrative and operational functions. The role requires strong organisational skills, the ability to manage multiple tasks, and effective communication with internal and external stakeholders.

Key Responsibilities

• Provide day-to-day administrative support to business operations

• Handle documentation, filing, data entry, and record management

• Coordinate schedules, meetings, and operational arrangements

• Liaise with customers, vendors, and external partners under the guidance of management via email and phone

• Prepare reports, correspondence, and operational summaries

• Support basic HR administration, payroll coordination, and invoicing tasks

• Assist management with ad-hoc operational and administrative duties as assigned

• Ensure compliance with internal procedures and company policies

Job Requirements

• Diploma or above in Business Administration, Management, or a related field

• Minimum 2–3 years of relevant administrative or operations experience

• Strong organisational and multitasking skills

• Fluent in both English and Chinese (spoken and written) to liaise with English- and Chinese-speaking stakeholders

• Proficient in Microsoft Office (Word, Excel, Outlook)

• Detail-oriented, responsible, and able to work independently

• Good communication and interpersonal skills

• Prior experience in a fast-paced or multi-function environment is an advantage