Administrative Manager

Location: North (Nearest MRT: Sembawang)

Working hours:

Mon-Fri : 9am-6pm (Sat 9am-6pm)

Alternate Sat Off

PH & Sun : OFF

Salary: Up to $2900

Duration: Full Timer

About Us :

We are a growing and trusted air-conditioning company in Singapore, providing reliable cooling solutions for residential and commercial clients. As we continue to expand, we're looking for a meticulous and proactive Administrative Executive to support our operations team and keep our daily workflow running smoothly.

Key Responsibilities :

• Manage daily office operations and administrative tasks
• Handle customer enquiries via phone, email, and WhatsApp
• Prepare quotations, invoices, and service reports
• Coordinate job scheduling with technicians and customers
• Maintain proper filing and documentation of records
• Assist with basic HR and finance admin duties
• Liaise with suppliers and manage inventory records
• Oversee and coordinate administrative procedures and systems.
• Supervise administrative staff and allocate responsibilities.
• Manage schedules, communications, and internal record-keeping.
• Maintain office policies and procedures, including onboarding of new staff.
• Oversee budgeting, billing, and reporting tasks.
• Coordinate meetings, events, and executive communications.
• Ensure compliance with company policies and regulatory requirements.
• Collaborate with other departments to improve company operations.

Requirements:

• 1–3 years of administrative experience preferred (fresh graduates may be considered)
• Proficient in MS Office (Word, Excel, Outlook)
• Strong organisational skills with attention to detail
• Good communication and interpersonal skills
• Ability to work independently in a fast-paced environment
• Prior experience in the construction or M&E industry is an advantage

Why Join Us?

Supportive team environment

Stable company with room for growth

Convenient office location

Performance bonuses and annual leave benefits