Assistant Executive

Job Description:

We are seeking a dedicated and detail-oriented Executive to join our team. The ideal candidate will manage and coordinate the general work processes, ensuring efficient execution of tasks from fault reporting to work completion.

Key Responsibilities:

• Respond to fault reports, site survey requests, and job requests promptly.
• Obtain relevant information from site in-charges to assess the situation accurately.
• Determine if defects fall under the cost cap and proceed accordingly.
• Source quotations from suppliers and subcontractors for required works.
• Prepare and submit detailed quotations to client within the stipulated timeline.
• Manage purchase order (PO) issuance and verify documentation.
• Develop and submit Risk Assessment Plans (RAP), Permit to Work (PTW), and related documents.
• Obtain multiple quotations from suppliers and subcontractors to ensure competitive pricing.
• Collaborate with the HQ management for approval of procurement processes.
• Submit approved supplier/subcontractor quotations to the Procurement Department.
• Ensure supplier/subcontractor credit terms align with company policies.
• Coordinate and arrange timely delivery of materials and services with suppliers/subcontractors.
• Supervise and ensure proper completion of repair/replacement works.
• Prepare and submit final costing with necessary documentation, including Certificates of Completion (COC).
• Follow up to obtain signed COC from client and submit for billing and payment processing.