Coordinator

Responsible for preparing and issuing invoices, delivery orders, and handling local purchases, ensuring timely and accurate processing of sales and procurement documents in coordination with finance, warehouse, and supplier teams.

1. Issuing Invoices

• Prepare accurate invoices based on sales orders or delivery confirmations.
• Ensure correct pricing, taxes, and customer information are included.
• Send invoices to clients and follow up on payment if needed.
• Coordinate with the accounts department for billing and payment tracking.

2. Issuing Delivery Orders (DOs)

• Generate delivery orders once sales orders are confirmed.
• Coordinate with the warehouse or delivery team for dispatch.
• Ensure all details (e.g., quantity, product name, delivery address) are correct.
• Track deliveries and ensure clients receive goods on time.

3. Handling Local Purchases

• Source and purchase office supplies, materials, or urgent stock items from local vendors.
• Request and compare quotations to ensure cost-effective purchasing.
• Prepare Purchase Requests (PRs) or Purchase Orders (POs) as needed.
• Maintain records of purchases, receipts, and vendor details.
• Work closely with the finance or procurement team to ensure compliance.

Additional Skills Required:

• Basic knowledge of accounting or billing software (Autocount).
• Familiarity with logistics or supply chain operations.
• Good negotiation skills for dealing with local vendors.
• Attention to detail in document preparation and filing.