Finance cum Admin Executive

Overview

The Finance and Admin Executive is responsible for managing day-to-day financial and administrative operations. This includes overseeing bookkeeping, accounts, payroll processing, financial reporting, office administration, and supporting compliance with statutory requirements. The ideal candidate is detail-oriented, organized, and capable of handling multiple responsibilities with efficiency and professionalism.

Job Description:

Finance Duties:

1) Handle accounts payable and receivable, including invoice processing and follow-up on payments.

2) Maintain accurate records of financial transactions in accounting systems.

3) Prepare monthly financial reports, bank reconciliations, and cash flow statements.

4) Assist in budget preparation and financial forecasting.

5) Filing of quarterly GST submissions to Inland Revenue

6) Coordinate with external auditors and tax agents for audits and statutory filings.

7) Ensure compliance with financial regulations and company policies.

8) Manage petty cash and staff claims.

Administration Duties:

1) Oversee general office operations, including prepare quotations, progress claims, procurement of office supplies and services.

2) Maintain proper filing of company documents, contracts, and correspondences.

3) Support HR-related functions such as employee record-keeping, leave tracking, and payroll administration, etc.

4) Liaise with government agencies and service providers for permits, licenses, and administrative matters.

5) Provide administrative support to management as needed.

Requirements:

1) Diploma in Accounting, Finance, Business Administration, or a related field.

2) Minimum 2–3 years of relevant experience in a similar role.

3) Proficient in accounting software (e.g., Infotech Accounting) and Microsoft Office.

4) Strong understanding of local tax, payroll, and statutory requirements.

5) Excellent organizational and time-management skills.

6) Strong attention to detail with good analytical and problem-solving abilities.

7) Good communication and interpersonal skills.

8) Ability to work independently and as part of a team.

9) Adaptable and able to manage multiple priorities.

10) Discreet and trustworthy with sensitive financial and personnel information.