Finance Executive (AP, Fixed Asset & Costing)

PURPOSE OF JOB

·        Responsible for accurately processing all invoices (local vendors) relating to the Company and ensuring that invoices are properly approved, correctly coded and promptly recorded as liabilities of the Company.  To ensure timely payments are made to vendors – ‘just in time’ approach. 
·        Responsible for fixed assets accounting, Capex budgeting & forecast and tracking of capital spending and acts as a custodian of the company’s fixed assets.
·        Perform cash receipts and payment cycle for employee claims and expense reimbursement, ensuring accurate coding of expenses.
·        Material Price Analysis
·        Assist in the compilation and preparation of GST Return
·        Assist in the compilation and preparation of schedule for tax return purposes.
·        Spending Reports and Account Analysis

JOB FUNCTION

·       Receive incoming invoices from vendors and do the necessary processing work in updating the Accounts Payable system.
·        Ensure that invoices taken up into the books are paid on a timely basis-support Treasury in devising a more accurate cash flow forecast.  Indicate to Treasury as close an estimate of the payments to be effected for the month.
·        Ensure that vouchers that do not meet our control requirements are held for payment within our system.  Investigate any such breaches of control.
·        Liaise with Purchasing Department, end-user departments and vendors in clearing of disputed invoices.  Monitor clearance of disputed invoices.
·        Perform creditor statement reconciliation; prepare analysis of MIT; monitor PO Receipts and Expense Items Receipts account.
·        Issuing of cheques and preparation of applications for other payments via telegraphic transfer and demand drafts for monthly payments.
·        Issuing of ad-hoc cheques where necessary; reconciliation of A/P sub-ledger balances to that of General Ledger.  This is done during each month end closing.
·       Review and analyse of certain accounts eg Sundry Receivables, Claims Receivables and Freight Recoverable.
·    Month-end adjustments eg accruals and reversal of expenses.
·       Tracking of fixed assets movement; maintenance of fixed assets register.  To ensure all fixed assets are duly tagged with the Company’s asset tag for proper identification and carry out fixed assets physical inventory. Prepare Fixed Assets reporting schedules.
·        Tracking of Capex spending & forecast accuracy. Prepare projected & budgeted capex & depreciation. Prepare Capex reporting schedules.
·      Reconciliation of fixed assets sub-ledger to general ledger balance monthly.
·        Verify that all employee payments follow the finance procedures and ensure payments are made.
·        Assist in preparation of quarterly GST reporting to IRAS.
·        Perform monthly closing activities includes analysis of manufacturing variances –purchase price variances.
·        Perform any other tasks as assigned.