HR Executive (Payroll)

We are a growing F&B chain with over 700+ employees across multiple outlets. As part of our continued expansion, we are looking for a dedicated HR Executive specialising in payroll function to join our HR team to ensure timely and accurate payroll processing and compliance with statutory requirements.

Our current office is located in Aljunied area. Candidate should be willing to relocate to 14 Senoko Way (Near Woodlands/Sembawang) around the end of the 2025.

• Process of monthly payroll by update and consolidate all payroll related information with relevant documents.
• Administer end-to-end monthly payroll processing for all employees (approximately 700 headcount), ensuring accuracy and compliance with statutory requirements.
• Responsible to maintain and update monthly payroll software database to facilitate and meet all key HR metrics.
• Check and ensure accuracy update of information in payroll software.
• Collaborate with Assistant HR Manager for end-of-month payroll closing to reconcile the payout transaction discrepancies if any.
• Resolve payroll discrepancies and answer payroll-related inquiries from employees.
• Prepare and submit required management reports related to payroll, benefits, and HR compliance.
• Generate Foreign Worker Levy report to match with the monthly levy bill and update the latest levy tier and rate in payroll system.
• Prepare monthly accrual reports for Finance Department.
• Responsible to monitor and submit of Government’s salary support grant with supporting document.
• Ensure timely submission of IRAS IR21 and support year-end tax reporting including IR8A submissions.
• Responsible for MOM survey submission on quarterly basis through online.
• Comply with the local statutory reporting and submission like NS Make-Up Pay, Government-Paid Leave etc.
• Involve in annual and ad-hoc audit of all relevant payroll and employee database.
• Support insurance-related tasks (WICA) and assist with renewal administration.
• Liaise with banks and government bodies like MOM, CPF, IRAS where applicable.
• Collaborate with external vendors for system upgrades and troubleshooting.
• Train HR staff and other staff members on the effective use of HR systems.
• Maintain confidentiality of employee records and sensitive information.
• Prepare data for bonus payout, annual increments, and other schemes.
• Develop and maintain compensation related HR policy documents.
• Review and align various HR payroll policy, framework and procedures.
• Assist in the development and communication of HR policies and procedures.
• Identify opportunities for process improvements in payroll, HR systems, and benefits administration.
• Implement best practices and streamline processes to enhance efficiency and employee satisfaction.
• Keep abreast with EA and statutory guideline, recommend and policy changes to ensure compliance with the authority.
• Broad knowledge of and experience with a wide array of HR practices including employment law, compensation.
• Participate in HR projects and initiatives as needed.