Job Summary
Reporting to the Managing Director, you will lead the Operations & Logistics Department, overseeing Productions and Warehousing functions. You will drive operational excellence across warehousing, production, and logistics administrative duties, ensuring seamless coordination with suppliers and logistics partners.
Responsibilities
- Lead and coordinate daily operations and warehousing administration to ensure efficient inventory management and supplier order processing
- Communicate effectively with suppliers, logistics, and cargo partners to manage orders, invoices, deliveries, and collections planning
- Conduct inventory management activities including stock lists, stock taking, and operation of POS and warehouse systems to maintain accurate stock records
- Obtain and negotiate freight and raw material charges to optimize cost efficiency
- Process enquiries, orders, and stock transactions accurately and promptly
- Review and verify invoices for accuracy, perform invoice matching, prepare quotations and invoices, and maintain organized filing and data compilation systems
- Organize and maintain confidential files and databases to support operational integrity
- Manage office supplies procurement to ensure uninterrupted department operations
- Perform ad-hoc duties assigned by management to support business needs
- Demonstrate proactive problem-solving skills to complete assigned tasks within deadlines
- Work independently with minimal supervision while maintaining high motivation and organization in a dynamic, high-pressure environment
Required competencies and certifications
- Proven experience of at least 4 years managing an entire Operations Department, including warehousing and logistics functions
- Proficiency in Chinese communication to liaise effectively with suppliers and partners
- Advanced skills in MS Excel and Google Sheets for data management and reporting
- Strong computer literacy, including MS Office applications (Excel, Word) and operating systems
- Ability to work independently and proactively in a fast-paced, challenging environment
Preferred competencies and qualifications
- Experience managing warehouse teams and warehousing operations
- Possession of own mode of transport to facilitate operational responsibilities
- Demonstrated teamwork, initiative, and dedication to meet demanding work schedules
- Customer-oriented communication skills for effective stakeholder engagement
- Professional Driving License