Personal Assistant to Board of Directors

We’re on the lookout for an exceptional Personal Assistant (PA) to support our Board of Directors. This role is vital to keeping operations smooth, communication effective, and executive time optimized. If you’re highly organized, responsive, and thrive in a fast-paced environment – we want you on our team.

Candidate should be willing to relocate to 14 Senoko Way(Near Woodlands/Sembawang) at the end of the 2025.

Key Responsibilities:
Executive & Calendar Management

• Manage and update monthly and daily calendars for Board of Directors.
• Schedule and coordinate internal/external meetings, reminders, and invites.
• Respond promptly to requests during office hours and beyond (including weekends, when needed).
• Handle ad hoc tasks and last-minute changes efficiently.

Corporate Communication & Coordination

• Represent the management team in communications with stakeholders.
• Draft, proofread, translations, and send correspondence on behalf of management.
• Attend and record minutes for management meetings; follow up on action items.

Travel & Event Planning

• Coordinate business trips (flight, hotel, ground transport) for Board of Directors and HODs.
• Assist in planning management retreats, festive gifts, and guest hosting.
• Liaise with internal departments to prepare materials, gifts, and venues.

Claims & Reporting

• Process corporate and personal expense claims for Board of Directors.
• Prepare monthly reports, summaries, and corporate presentation decks.
• Track budget meeting documents and align with Finance and HODs.

General Support

• Handle light housekeeping of Board of Directors' offices.
• Assist with personal errands or family-related matters as needed.
• Provide office coverage when key admin personnel are on leave.

Requirements:

• Min. 3 years’ experience as a PA/EA or similar executive support role.
• Proficient in Microsoft Office, calendar tools, and PowerPoint.
• Strong communication skills
• Able to multitask, prioritize, and act quickly under pressure.
• Comfortable with after-hours responsiveness and confidential matters.
• High emotional intelligence and professional discretion.