We are seeking a proactive Personal Assistant to the Business Development Director (Regional). This role involves managing the Director's schedule, handling communications, drafting documents, and coordinating with stakeholders. The ideal candidate will excel in office organization, facilitate effective communication, and ensure timely completion of tasks. If you're a flexible and resourceful professional, ready to contribute to our dynamic team, we invite you to apply and support our regional business development initiatives.
Responsibilities:
- Manage and maintain Director's calendar, scheduling appointments, meetings, and travel arrangements.
- Conduct research, compile data, and prepare reports as required.
- Perform data analysis to support business development initiatives and provide actionable insights.
- Draft, edit, and proofread various documents, including emails, memos, and presentations, to ensure accuracy and clarity.
- Coordinate and facilitate communication between the Director and internal/external stakeholders, fostering positive relationships.
- Assist in the preparation of materials for meetings, presentations, and conferences, ensuring all necessary documents and information are readily available.
- Act as a liaison between the Director and team members, facilitating effective communication and collaboration within the department.
- Monitor deadlines, follow up on actions items, and proactively address issues to ensure the Director's responsibilities are met in a timely manner.
- Support office and IT administration tasks for the Director’s office, including coordinating with vendors, managing office supplies, and assisting with basic IT troubleshooting or coordination.
- Handle ad-hoc tasks and special projects as assigned, demonstrating flexibility and adaptability in a fast-paced environment.
Requirements:
- Diploma in any discipline
- 5 years of proven experience as a Personal Assistant or in a similar role.
- Strong analytical skills and capable of cross-functional collaboration.
- Excellent verbal and written communication skills.
- Proficient in using productivity software and tools (e.g., M365)
- High attention to detail and problem-solving skills.
- May be required to travel occasionally