- General Administrative DutiesAnswer and direct incoming phone calls in a professional and courteous manner.
Manage emails, respond to inquiries, and ensure timely follow-up.
2. Quotation Support
- Assist in the preparation, issuance, and follow-up of quotations to customers.
- Coordinate with internal teams and suppliers to gather accurate information for quotations.
3. Procurement and Supplier Coordination
- Communicate with suppliers to obtain pricing, delivery schedules, and other necessary details.
- Coordinate with the procurement team to ensure timely order placements and follow-ups.
4. Customer Support
- Address and resolve customer inquiries and requests promptly.
- Liaise with customers to provide updates on orders and service status.
5. Accounts and Finance Assistance
- Support basic accounts-related tasks such as invoicing, payment follow-ups, and expense tracking.
- Collaborate with the accounts team to ensure accurate record-keeping
6. Paperwork and Reporting
- Prepare, review, and distribute reports and documentation as required.
- Ensure compliance with company policies and procedures in all administrative tasks.
Requirements
- Diploma or higher educational qualification in Business Administration, Sales, or a related field.
- At least 1 year of relevant administrative experience in a professional environment.
- Proficiency in Microsoft Office applications, particularly MS Excel and MS Word.
- Excellent verbal and written communication skills, with strong interpersonal abilities.
- Team player with a proactive attitude and willingness to learn.
- Able to start immediately