SALES ADMIN /SALES COORDINATOR

Orion Systems Integration Pte Ltd is a leading player in the automation industry, specializing in innovative solutions for industrial automation projects. As our business continues to grow, we are seeking a proactive and detail-oriented Sales Admin / Sales Coordinatorto join our dynamic team.

In this role, you will support the sales department by managing administrative tasks, coordinating with internal and external stakeholders, and ensuring a smooth and efficient sales process from quotation to delivery.

Key Responsibilities:

• Provide administrative support to the sales team, including the preparation of proposals, quotations, and follow-up communications.
• Process and track sales orders, ensuring accuracy in pricing, product specifications, and delivery terms.
• Prepare and issue sales-related documents such as quotations, sales orders, and other trade documentation.
• Manage the end-to-end order fulfilment process, liaising with internal departments and external partners to ensure smooth delivery operations.
• Maintain and update sales records and databases on a daily basis to ensure data accuracy.
• Follow up on outstanding quotations, orders, and payments to support sales closure and revenue collection.
• Generate and tabulate monthly and annual sales reports for management review.
• Work closely with procurement, finance, and operations teams to align on billing, or delivery.

Requirements:

• Diploma or Degree in Business Administration, Engineering, or a related field
• Prior experience in a sales coordination or administrative role, preferably in the automation or engineering sector
• Strong communication and interpersonal skills, with the ability to liaise effectively with customers and colleagues
• Excellent organisational skills and detail-oriented with the ability to manage multiple priorities
• Proficiency in using sales-related software and Microsoft Office applications
• A proactive and adaptable mindset, with a keen interest in contributing to the company's sales growth