Senior Logistics Executive (Event Industry)

1. Pre-Event Logistics Planning

• Liaise with event planners, clients, and production teams to understand logistical needs
• Develop detailed logistics plans covering timelines, loading schedules, routes, and delivery checkpoints
• Identify and coordinate equipment requirements (e.g. staging, AV, lighting, booths, printed materials)

2. Transport & Vendor Coordination

• Schedule and manage transportation of materials to/from venues (local and international)
• Engage and supervise third-party logistics providers (3PLs), customs agents, freight forwarders, and rental vendors
• Arrange vehicle bookings, manpower, rigging services, and lifting equipment (e.g. forklifts, cranes)

3. Customs & Regulatory Compliance

• Handle customs clearance for imported event equipment and materials (temporary or permanent imports)
• Manage ATA Carnet applications, permits for special equipment, and ensure all items are compliant with local regulations
• Prepare and submit documentation: packing lists, invoices, trade permits, delivery orders

4. On-Site Execution & Support

• Supervise loading/unloading operations at event venues
• Coordinate crew deployment for set-up and teardown
• Troubleshoot last-minute delivery issues, missing items, or equipment malfunctions
• Ensure safety protocols and venue rules are strictly followed

5. Inventory & Asset Management

• Maintain accurate inventory of event items: displays, booths, decor, AV gear, banners, etc.
• Track movement of reusable items across multiple events
• Manage warehouse storage, return logistics, and damage reports
• Handle loss/damage claims and asset insurance if applicable

6. Post-Event Operations

• Organize reverse logistics: collection, packing, and return of all equipment
• Coordinate post-event disposal or recycling of used materials
• Produce event logistics reports: delivery issues, damage logs, staff performance
• Conduct lessons-learned sessions to improve future operations

7. Team Leadership & Administration

• Lead a team of junior logistics executives, drivers, or warehouse assistants
• Train event crew on loading/unloading procedures, documentation, and safety practices
• Track logistics costs, negotiate with vendors, and support budget planning
• Manage logistics-related purchase orders and invoicing